General Meetings

2022 Annual General Meeting

CapMan Plc’s Annual General Meeting (“General Meeting”) for 2022 was held on Wednesday, 16 March 2022 in Helsinki. The General Meeting approved the annual accounts for the financial year 2021, approved the remuneration report and discharged the company’s directors from liability. The General Meeting approved all the proposals of the Board of Directors and the Shareholders’ Nomination Board.

Important dates

  • 3.2.2022 Notice to the AGM
  • 8.2.2022 Deadline for the counterproposals to the proposed resolutions (by 4.00 p.m. EET)
  • 9.2.2022 Possible counterproposals published at www.capman.com/shareholders/general-meetings/
  • 9.2.2022 Registration for the General Meeting and advance voting begins (from 12.00 noon EET)
  • 22.2.2022 Publication of Annual Report
  • 2.3.2022 Deadline for presenting questions (by 4.00 p.m. EET)
  • 4.3.2022 General Meeting record date
  • 7.3.2022 Responses to questions published at www.capman.com/shareholders/general-meetings/
  • 10.3.2022 Registration and advance voting closes (by 4.00 p.m. EET)
  • 11.3.2022 Deadline to register a nominee registered shareholder to the temporary shareholders’ register maintained by Euroclear Finland Oy (by 10.00 a.m. EET)
  • 16.3.2022 Annual General Meeting (from 10.00 a.m.)
  • 18.3.2022 Record date, first instalment of distribution
  • 25.3.2022 Payment date, first instalment of distribution
  • 16.9.2022 Preliminary record date, second instalment of distribution
  • 23.9.2022 Preliminary payment date, second instalment of distribution

Material for the General Meeting

General information

About the Annual General Meeting

The Annual General Meeting (AGM) is held annually, no later than by the end of June. The meeting has usually been held in March. The most important matters within the competence of the AGM include:

  • decisions on the number of Board members
  • the election of Board members
  • decisions on the remuneration and financial benefits of the members of the Board and Board Committees
  • the election of the auditor and decisions on the auditor’s fee
  • the adoption of the financial statements
  • decisions on discharging the Board and the CEO from liability
  • amendments to the articles of association
  • decisions on increases and decreases in the share capital
  • decisions on the distribution of the company’s earnings, such as profit distribution.
  • decision on the authorisations to the Board of Directors.

The date of the general meeting and shareholders’ right to include items on the agenda

CapMan publishes the date for the following year’s AGM in the announcement on the disclosure dates for its following year’s interim reports.  A shareholder has the right to have a matter falling within the competence of the general meeting to be included in the agenda if the request is made in writing to the Board of Directors at the latest four weeks before the publication of the meeting notice. Exact deadline for the request as well as the delivery address are available on the company’s website. The meeting notice has typically been published in the end of January and the deadline for the requests is in the beginning of January.

The notice to convene the general meeting and other meeting documents

The notice to convene the general meeting and the documents and proposals to be presented to the general meeting are published on the company’s website and where necessary as stock exchange release three weeks before the meeting at the latest at the latest

The minutes of the general meeting, the voting results and the relevant appendices to the minutes will be available on the company’s website at the latest two weeks after the general meeting.

The meeting documents relating to the previous general meetings will be kept on the company’s website at least for five years. Annual Remuneration Reports and Corporate Governance Statements will be held available on the website for at least ten years.

Attendance of Board members and candidates for the Board, the CEO, and the Auditor at Annual General Meetings

As a general rule, the company’s CEO, the Chairman of the Board, the members of the CapMan Board of Directors and the individuals proposed to be elected to the Board of Directors shall attend the Annual General Meetings. In addition, the auditor is always present at the Annual General Meetings.

Protection of the personal data of shareholders

The personal data given to CapMan Plc by shareholders in connection with the registration to the meeting is used only in connection with the General Meeting and with the processing of related registrations.