CapMan Plc Stock Exchange Release 12 February 2016 at 10.45 am EET
CapMan Plc’s Notice to the General Meeting
Notice is given to the shareholders of CapMan Plc to the Annual General Meeting to be held on Wednesday, 16 March 2016 at 10:00 a.m. at Hotel Kämp, Mirror Room at the address Kluuvikatu 2, Helsinki. The reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 9:30 a.m.
A. Matters on the Agenda of the General Meeting
At the General Meeting, the following matters will be considered:
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to scrutinise the minutes and to supervise the counting of votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adoption of the list of votes
6. Presentation of the annual accounts, the report of the Board of Directors and the auditor’s report for the year 2015
Review by the CEO
7. Adoption of the annual accounts
8. Resolution on the use of the profit shown on the balance sheet and the payment of dividend
The Board of Directors proposes to the General Meeting that a dividend of EUR 0.07 per share be paid from the distributable assets of CapMan Plc, approximately EUR 6.0 million in total. The dividend will be paid to shareholders who on the dividend record date 18 March 2016 are recorded in the company’s shareholders’ register held by Euroclear Finland Ltd. The dividend will be paid on 1 April 2016.
9. Resolution on the discharge of the members of the Board of Directors and the CEO from liability
10. Resolution on the remuneration of the members of the Board of Directors
The Nomination Committee of the Board of Directors proposes to the General Meeting that the monthly remuneration of the members of the Board of Directors remain unchanged and that the members of the Board of Directors to be elected be paid the following monthly remuneration for the term of office ending at the end of the next Annual General Meeting:
– to the Chairman of the Board of Directors EUR 4,000;
– to the vice Chairman of the Board of Directors EUR 3,200; and
– to the other members of the Board of Directors EUR 2,800 each.
The Nomination Committee of the Board of Directors further proposes that for participation in meetings of the Board of Directors and Committees of the Board of Directors the Chairmen of the Board and Board’s Committees be paid a meeting fee of EUR 800 per meeting and the members of the Board and Board’s Committees be paid a meeting fee of EUR 400 per meeting in addition to their monthly remuneration, and that the travel expenses of the members of the Board of Directors be compensated in accordance with the company’s travel compensation policy.
11. Resolution on the number of members of the Board of Directors
The Nomination Committee of the Board of Directors proposes to the General Meeting that the number of members of the Board of Directors shall be five (5).
12. Election of members of the Board of Directors
The Nomination Committee of the Board of Directors proposes to the General Meeting that the following individuals be re-elected members of the Board of Directors for the term of office ending at the end of the next Annual General Meeting:
– Karri Kaitue,
– Nora Kerppola,
– Claes de Neergaard, and
– Ari Tolppanen.
Of the current members of the Board of Directors Koen Dejonckheere has informed the company that he will not be available as a candidate to the Board of Directors. Dejonckheere has been a member of the Board of Directors of CapMan Plc since the year 2010.
The Nomination Committee of the Board of Directors further proposes that the following individual be elected new member of the Board of Directors for the above-mentioned term of office:
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Dirk Beeusaert.
Dirk Beeusaert (born 1964) is a Belgian citizen and is the Executive Vice-President and General Counsel of Belgian investment company Gimv NV.
Additional information on the proposed candidates is available on the company’s website www.capman.com/capman-group/governance/general-meetings.
13. Resolution on the remuneration of the auditor
Based on the proposal of the Audit Committee the Board of Directors proposes to the General Meeting that the remuneration to the auditor to be elected be paid and travel expenses be compensated against the auditor’s reasonable invoice.
14. Election of the auditor
Based on the proposal of the Audit Committee the Board of Directors proposes to the General Meeting that PricewaterhouseCoopers Oy, authorised public accountants, be re-elected auditor of the company for a term of office ending at the end of the next Annual General Meeting. PricewaterhouseCoopers Oy has notified that Mikko Nieminen, APA, would continue as the lead auditor.
15. Authorising the Board of Directors to decide on the repurchase and/or on the acceptance as pledge of the company’s own shares
The Board of Directors proposes to the General Meeting that the Board of Directors be authorised to decide on the repurchase and/or on the acceptance as pledge of the company’s own shares as follows:
The authorisation concerns only B-shares. The amount of own shares to be repurchased and/or accepted as pledge shall not exceed 8,000,000 shares, which corresponds to approximately 9.93 per cent of all B-shares in the company and to approximately 9.27 per cent of all shares in the company. Only the unrestricted equity of the company can be used to repurchase own shares on the basis of the authorisation.
Own shares can be repurchased at a price formed in public trading on the date of the repurchase or otherwise at a price formed on the market.
The Board of Directors decides how own shares will be repurchased and/or accepted as pledge. Shares can be repurchased using, inter alia, derivatives. Own shares can be repurchased otherwise than in proportion to the shareholdings of the existing shareholders (directed repurchase).
Own shares may be repurchased on the basis of the authorisation in order to finance or carry out acquisitions or other business transactions, in order to develop the company’s capital structure, to improve the liquidity of the company’s shares, to be disposed for other purposes or to be cancelled. Own shares may be accepted as pledge on the basis of the authorisation in order to finance or carry out acquisitions or other business transactions. The authorisation cannot be used for incentive schemes.
The authorisation cancels the authorisation given to the Board of Directors by the General Meeting on 18 March 2015 to decide on the repurchase and/or acceptance as pledge of the company’s own shares.
The authorisation is effective until the end of the next Annual General Meeting, however no longer than until 30 June 2017.
16. Authorising the Board of Directors to decide on the issuance of shares as well as the issuance of special rights entitling to shares
The Board of Directors proposes to the General Meeting that the Board of Directors be authorised to decide on the issuance of shares and other special rights entitling to shares referred to in chapter 10 section 1 of the Companies Act as follows:
The authorisation concerns only B-shares. The amount of shares to be issued shall not exceed 15,000,000 shares, which corresponds to approximately 18.62 per cent of all B-shares in the company and to approximately 17.38 per cent of all shares in the company.
The Board of Directors decides on all the conditions of the issuance of shares and of special rights entitling to shares. The issuance of shares and of special rights entitling to shares may be carried out in deviation from the shareholders’ pre-emptive rights (directed issue).
The authorisation can be used to finance and to carry out acquisitions or other business transactions and investments as well as to improve the capital structure. The authorisation cannot be used for incentive schemes.
The authorisation cancels the authorisation given to the Board of Directors by the General Meeting on 18 March 2015 to decide on the issuance of shares as well as the issuance of options and other special rights entitling to shares.
The authorisation is effective until the end of the next Annual General Meeting, however no longer than until 30 June 2017.
17. Resolution on the issuance of stock options
The Board of Directors proposes to the General Meeting that stock options be issued by the General Meeting to the key personnel of the CapMan Group in accordance with the attached terms and conditions.
The Company has a weighty financial reason for the issuance of stock options, since the stock options are intended to form part of the long-term incentive and commitment program for the key personnel. The purpose of the stock options is to encourage the key personnel to work on a long-term basis to increase shareholder value. The purpose of the stock options is also to commit the key personnel to the Company.
The maximum total number of stock options issued will be 4,230,000 and they will be issued gratuitously. Of the stock options, 1,410,000 are marked with the symbol 2016A, 1,410,000 are marked with the symbol 2016B and 1,410,000 are marked with the symbol 2016C. The stock options entitle their owners to subscribe for a maximum total of 4,230,000 new B-shares in the Company or existing B-shares held by the Company. The stock options now issued can be exchanged for shares constituting a maximum total of 4.9 percent of all of the Company’s shares and a maximum total of 3.1 per cent of all of the Company’s votes, after the potential share subscription, if new shares are issued in the share subscription.
The share subscription period for stock options 2016A, will be 1 May 2019-30 April 2021, for stock options 2016B, 1 May 2020-30 April 2022 and for stock options 2016C, 1 May 2021-30 April 2023.
The share subscription price for stock option 2016A is the trade volume weighted average quotation of the Company’s B-share on NASDAQ OMX Helsinki Ltd. during 1 April-31 May 2016 with an addition of 10 per cent, for stock option 2016B, the trade volume weighted average quotation of the B-share on NASDAQ OMX Helsinki Ltd. during 1 April-31 May 2017 with an addition of 10 per cent, and for stock option 2016C, the trade volume weighted average quotation of the B-share on NASDAQ OMX Helsinki Ltd. during 1 April-31 May 2018 with an addition of 10 per cent. The share subscription price will be credited to the reserve for invested unrestricted equity.
The Board of Directors will decide on the distribution of stock options annually in spring 2016, 2017 and 2018.
18. Closing of the meeting
B. Documents of the General Meeting
The above mentioned proposals for the resolutions on the matters on the agenda of the General Meeting are included in the notice to the General Meeting available on CapMan Plc’s website at the address www.capman.com/capman-group/governance/general-meetings. CapMan Plc’s electronic annual report, including the annual accounts, the report of the Board of Directors and the auditor’s report, will be published at the address http://www.capman.com/capman-group/news-and-materials/annual-reports no later than on 24 February 2016. The proposals for resolutions and the other above-mentioned documents are also on view at the General Meeting. The minutes of the meeting will be available on the company’s website at the address www.capman.com/capman-group/governance/general-meetings on 30 March 2016 at the latest.
C. Instructions for the Participants in the General Meeting
1. Shareholders registered in the shareholders’ register
Each shareholder, who is registered on Friday 4 March 2016 in the shareholders’ register of the company held by Euroclear Finland Ltd., has the right to participate in the General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders’ register of the company.
A shareholder, who is registered in the shareholders’ register of the company and who wants to participate in the General Meeting, shall register for the meeting by giving a prior notice of participation, which has to be received by the company no later than on Friday 11 March 2016 at 10:00 a.m. Such notice can be given:
a) by sending a written notification to the company’s address (CapMan Plc/AGM, Korkeavuorenkatu 32, 00130 Helsinki, Finland),
b) on CapMan’s website at the address www.capman.com/capman-group/governance/general-meetings,
c) by telephone to Hannele Luukkainen at the number +358 207 207 649,
d) by e-mail to the address agm@capman.com, or
e) by telefax to the number +358 207 207 510.
In connection with the registration, a shareholder shall notify his/her name, personal identification number or business identity code, address, telephone number and the name of a possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data given to CapMan Plc by shareholders is used only in connection with the General Meeting and with the processing of related registrations.
The shareholder, his/her authorised representative or proxy representative shall, where necessary, be able to prove his/her identity and/or right of representation at the General Meeting.
2. Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in the General Meeting by virtue of such shares, based on which he/she on Friday 4 March 2016 would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Ltd. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been registered into the temporary shareholders’ register held by Euroclear Finland Ltd. at the latest by Friday 11 March 2016 at 10:00 a.m. As regards nominee registered shares this constitutes due registration for the General Meeting and the above described separate registration is not required.
A holder of nominee registered shares is advised to request without delay necessary instructions regarding the registration in the temporary shareholders’ register of the company, the issuing of proxy documents and registration for the General Meeting from his/her custodian bank. The account management organisation of the custodian bank has to register a holder of nominee registered shares, who wants to participate in the General Meeting, into the temporary shareholders’ register of the company at the latest by the time stated above.
3. Proxy representative and powers of attorney
A shareholder may participate in the General Meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the General Meeting. When a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting.
Possible proxy documents should be delivered in original to the address CapMan Plc/AGM, Korkeavuorenkatu 32, 00130 Helsinki, Finland, before the last date for registration.
4. Other information
Pursuant to chapter 5, section 25 of the Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the meeting.
On the date of this notice 12 February 2016, the total number of shares in CapMan Plc is 86,316,766 which comprises 5,750,000 A-shares and 80,566,766 B-shares.
According to the articles of association, each A-share has ten votes and each B-share has one vote. Thus, the total number of votes is 138,066,766 of which 57,500,000 are allocated to A-shares and 80,566,766 to B-shares.
In Helsinki, on 12 February 2016
CapMan Plc
Board of Directors
Additional information:
Pasi Erlin, Legal Counsel, Tel. +358 207 207 503
DISTRIBUTION
NASDAQ Helsinki
Principal media
www.capman.com
CapMan www.capman.com
CapMan is one of the European leaders in the private equity industry. For more than 25 years, we have been developing companies and real estate and supporting their sustainable growth. We are committed to understanding the needs of our customers in an ever-changing market environment. Our objective is to provide attractive returns and innovative solutions for our investors and value adding services for professional investment partnerships, growth-oriented companies and tenants. Our independent investment partnerships – Buyout, Real Estate, Russia and Credit – as well as our associated company Norvestia are responsible for investment activities and value creation. CapMan’s service business offering includes fundraising advisory services, purchasing activities and fund management services to both internal and external customers. CapMan has 100 private equity professionals and assets under management of 2.8 billion.
